Take better control over
your company’s finances
Take better control over
your company’s finances
Expense Management
Tracking of expenses is critical for any business. For this reason, it is necessary to have a good expense system in place.
The Expense Management Mobile App is designed for Microsoft Dynamics 365 Business Central and developed using Microsoft Power Apps & Microsoft Power Automate. It is an app designed to help you take better control over your company’s finances even while you are on the go. Whether you need a team member to file work-related expenses, review and pay bills, this app gives you centralized control over expense approvals and business mileage.
Be on top of your finances with
Expense Management
Hassle-free expense reimbursement
Reimburse cash payments quickly and efficiently. Ensuring claims abide by company policy and are correctly coded for Business Central.
Submit on any device
It is a fully paperless system. Gather up expenses in moments to submit as a report to your manager, then track the approval on any device so that you stay informed.
Seamless integration with Business Central
No rekeying required as approved expenses are recorded directly in Business Central as purchase invoices or journals, with employee/vendor, general ledger, dimension and tax codes already set, so expenses are ready to reimburse or book to jobs.
Set expense limits
Set policies to put your finance team back in control of expenditure. Limits for each type of expense and vehicle control allowable expenditure, either with warnings for approvers or by preventing expense reports from being submitted.
Features of Expense Management
Cash advance is a short-term loan from the management that can be accessed in the App.
Liquidation is the process of settling the liabilities from the cash advance. You can only add a Liquidation Expense if the Cash Advance is approved.
Reimbursement is the act of compensating someone for an out-of-pocket expense by giving them an amount of money equal to what was spent.
Road distances for business trips are calculated using Bing Maps. Allowance is calculated automatically according to total distance and the given amount.
All the expenses that will be processed in the App will be sent to an Approver to review their request. Approver will receive an email for any expense reports needing approval.
As you incur an expense, enter it on your phone and snap a photo of the receipt, or forward any emailed receipt for online bookings.
Automatic reminder emails chase in late approvals, helping streamline the expense management process and saving your finance team time.
Buy back your time from handling tedious expense processes.
Capture the total picture of your company’s finances easily with PASI’s Expense Management App.
Requisition Document and Purchase Canvass
Our highly experienced team at PASI developed the Requisition Document and Purchase Canvass add-on features to the Purchases and Inventory Modules of Microsoft Dynamics NAV (now called Business Central) to promote transparency across your company’s resources and making supplier selection easy by automating the purchase requisition and canvassing stages of your procurement process.
Requisition Document
Used to write down an order request if a need arises for certain items or services to be purchased. You can use the Requisition Document to list items that need to be purchased or canvassed, transferred to another location, and items that need to be expensed out.
Each Requisition Document is assigned with a unique Requisition Number that acts as a handy reference for tracking and reporting purposes along with departments codes and admin cost codes.
The Requisition Document provides you with options to allocate each item being requested to the specific accounts with the following scenarios:
Choose Item Account if you are requesting for items maintained in your inventory.
Choose this option for requesting for non-inventory items, items that need to be purchased including services and job orders.
Choose this option if you are requesting for fixed asset item.
Upon the approval of the purchase requisitions listed through the Requisition Document, you can choose the best supplier through the Purchase Canvass.
Purchase Canvass
This feature enhances the Purchases and Inventory module of Microsoft Dynamics NAV (now called Business Central) by allowing you to record canvass made to different suppliers and automatically select the best supplier.
To satisfy the requestor’s items and services requirements while optimizing your company’s resources, you can easily enter and compare supplier quotations and define the criteria for selecting the best supplier based on pricing, delivery schedule, and payment terms.
This window records the details of the pricing, delivery schedule, and payment terms of your canvass from various vendors.
This window records the details of the pricing, delivery schedule, and payment terms of your canvass from various vendors.
This window function converts the canvass sheet to a Purchase Order automatically.
This function converts the canvass sheet to a Purchase Order automatically.
Get the best out of PASI’s Purchase Requisition and Canvassing Modules.
Discover how to ensure transparency across the organization’s resources and select the best supplier.
Request Document System
The Request Document System (RDS) is an add-on application for automating and managing list of items, services or fixed assets being requested for purchase, transfer, and adjustments.
If you think that this is likely a mere form for your employees to fill out, think again. The RDS app will play an important role in your organization by facilitating:
Features and Benefits
Real-Time Visibility and Budget Tracking
- Show the actual and total cost in purchases and cost in released requests
- Permission to view remaining budget or available quantity for requisition
Easy and Efficient Operations
- Easy access via mobile device
- Monitor employee requests in a single interface
- Get Request Lines function to create documents such as Purchase Order/Quote, Purchase Invoice, Transfer Order, Item Adjustments, and Requisition Worksheet.
- Append lines from request documents to existing purchase or transfer documents
- Ability to combine different requests to a single document
- Recurring Request Lines feature for frequently used items, services or fixed assets
Personalized View for Easy Tracking
- Dedicated user setting/dashboard view for ease of monitoring
- Visibility of document request status
- Monitor employee requests in a single interface
Improved Security and Risk Management
- Ensure accuracy and legitimacy of each request with the hierarchical approval workflow
- Configuration of user access and permissions aligned by role
Start your requisition process transformation with RDS.
Streamline your lease
management workflows
Streamline
your lease
management workflows
Dynamic Tenancy Management System
Finding the right technology to manage your property is equally important as finding the right tenants. It can be burdensome and time-consuming to oversee maintenance, payments, tenants and customers in multiple systems.
Built using Microsoft Dynamics 365 Business Central technology, Dynamic Tenant Management System (TMS) allows you to integrate your commercial, retail, and real estate needs into one holistic solution by automating the lease, utility and retail sales computations, monitoring renewals, tracking vacancies, generating bills, and managing customer information.
Key Features
Tenant Management
- Tenant and customer (non- tenants) information management
- Unit information management
- Rent, utility, maintenance, CUSA and other recurring charges computation
- Interest and penalty calculations
- Utility meter reading
- Prompt payment discount and various payment options
- Percentage sales computation for malls
- Various options for tenant rental charges ( basic rent, basic rent plus percentage of sales, fixed amount, percentage of sales only, etc.)
- Automatic billing reminder generation
- Billing statement and official receipt generation
- Various billing method and frequency choices (monthly, bi-monthly, quarterly or annually)
- Stores historical data and activities of all tenants
Property Maintenance
- Stores maintenance procedures for each equipment or facility
- Creates maintenance schedules and monitors status
- Handles customer’s repair request and tracks job progress
- Generates costing for each job request automatically
Stall/Space Management
- Tracks vacancy & occupancy space
- Stores important information like property, floor area and historical data or activity of each space
Financial Management
- Bank account management and reconciliation
- General ledger & journals
- VAT/ Non VAT facilities
- Multiple currency options
- Internal & external reporting facilities
- Budgets creation and variances reporting
- Fixed assets management
- Receivables management
- Payables management
- Purchase order management
- Export data from any form to Microsoft Word or Microsoft Excel
Take the edge off the hurdles of managing your property.
Learn how our tenant management solution can help.
Contract Management System
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License Management
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